Kickoff & Conference

Magic in Visby at Night – Kickoff and Conference

When a client from southern Sweden wanted to bring the whole team together for a two-day kickoff and conference on Gotland, the goal was clear: it was time to celebrate—in style.

The Challenge?
The ferry from Oskarshamn departs in the evening and doesn't arrive in Visby until 00:10. A late start can easily lead to a sluggish beginning.

We chose to do the opposite.
We made it an unforgettable experience.

Number of participants

85 participants gathered for a two-day kickoff and conference in Visby

85

Activities

Three of our own activities were included in the program

3

Suppliers

We collaborated with 15 different suppliers during the kickoff.

15
Monk holding a torch during the kickoff and conference in Visby

Magic in the Visby Night

Upon disembarking the ferry, the group was greeted by buses that transported them just outside the city walls. They were dropped off in the darkness of the night, where a monk holding a fire torch awaited them. He guided them up to a cliff overlooking Visby Cathedral. Under the moonlight, with panoramic views of the entire inner city, they were served a glass of sparkling wine and a warming soup. The journey then continued down to Visby Cathedral, which had been opened exclusively for them. Inside the church, illuminated solely by candlelight, a private mini-concert awaited them. Afterwards, they strolled at a relaxed pace through the cobblestone alleys to Clarion Hotel Wisby for check-in and a well-deserved rest.

Conference and World Heritage

The next morning began a little later than usual. The conference took place in the hotel's Mirror Hall, and after the afternoon coffee break, we led them into Visby's alleys for our activity Secrets of the World Heritage – a team challenge where the city itself becomes the game board. Participants sought answers throughout the city, completed tasks at ruins and medieval buildings, and competed against each other at various staffed stations.

An Evening in St Nicolai

As darkness descended once more, the group was invited to an unforgettable evening at the St Nicolai church ruin. A three-course dinner was served beneath the ancient arches. The unique lighting, the vast space, and the palpable sense of history created an atmosphere that is hard to describe – but impossible to forget. The evening concluded with a spectacular fire show, which then transitioned into a lively party in a medieval cellar.

Experience Gotland

On the final day, we ventured beyond the city walls, taking them into the Gotland countryside for our So much Gotland experience.

They experienced:

Gotland's unique nature

A visit to a brewmaster to learn about Gotlandic ale

Traditional Gutnish games

A bike ride down to the sea

A coffee break at the rauk field in Folhammar

As the day drew to a close, we drove them directly to the ferry, which departed at 5:00 PM.

The Outcome

Despite their late arrival and limited time, we successfully created a program that allowed them to:

✔ Experience both Visby and the countryside
✔ Have dedicated time for conferencing and focus
✔ Share unique experiences together
✔ Truly feel Gotland

And the nighttime tour?
It didn't drain energy. It provided energy.

After the ruin dinner, we heard:

“I have dined at many of the world's finest restaurants, but this was the best I have ever experienced.”

This is precisely what we aim to create.
Not just events.
But lasting experiences.

Do you also need help?

Please contact us, and we will help you put together an event, kick-off, or conference on Gotland that perfectly suits your needs.